Dentrix Ideas

Passwords separate and for editing times

Time Clock passwords/identity passwords should be separate from all other DENTRIX system passwords. Password should have ability to restrict both the VIEWING and EDITING of times. Have Time Clock always prompt for a password even if a DENTRIX user is logged in. Have a password option for running Time Clock reports and viewing them. Password protect punch history. [43064]
  • Guest
  • Jul 9 2019
  • Planned
  • Jul 9, 2019

    Admin Response

    Thank you for the idea!
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  • dr kyle smith commented
    July 09, 2019 04:45
    would like to be able to change users on the time clock without having to get totally out and back into dentrix.
  • MDC commented
    July 09, 2019 04:45
    Your time clock offers a very big breach in security and privacy! It is our strong opinion that this matter should be addressed pretty quickly. Your system does not allow for you to password protect each persons time card or access to time cards. It is an all or nothing system which makes no sense. Either they are given access to time cards so that they can clock, etc or not. This in turn allows them to view, edit and clock in or out on someone else time clock. I spent time with tech support to see if there was a way to change it so that they only people to have the ability to access other employess time clocks are the direct supervisor or owners. At this time this is not available. So in order to allow staff to clock in and out .... they can also have access to other employees time clocks!! We have been made aware that staff have been looking other staff's vacation used and hours worked. This should never be something they can have access to. We will handle the issue on our end with our employees but this needs to be corrected in the Dentrix system. They should only be able to get into each step of the time card with their password that works only in their time clock. An administrator should be able to have access to all employees
  • Cayla commented
    July 09, 2019 04:45
    employees should be able to see the notes for a certain day they make a note on in the time clock without giving them rights to edit their own times.
  • Julia commented
    July 09, 2019 04:45
    We have 5 computers on our system but we would like to limit the access to timeclock to only one computer so that employees do not have unlimited access to their timecards. That way they have to clock in and out with the office manager, and they cant simply change their own hours at will. And put an Admin control on it so that only specifically designated persons can edit the hours
  • Unknown Unknown commented
    July 09, 2019 04:45
    Informative blog post , I was enlightened by the specifics . Does someone know where I might get ahold of a sample a form copy to fill in ?
  • Guest commented
    July 09, 2019 04:45
    Time clock field in password set-up needs to split access for editing the punch time and editing the punch time notes. I want my Offc Mgr to be able to enter missed punch times or edit punch times when applicable; BUT, I want to be able to see what she is editing. Currently, she can delete the notes after a change is made, so I have no idea what she changed.
  • Guest commented
    July 09, 2019 04:45
    Why is it that when a time punch is edited it says that it was edited by the person who is LOGGED into the computer and NOT the person overriding (or the person given the rights)? We want the edit to show that only the people that has permission to edit the times show up!! for example...out docs that do the time "editing" - they have to put in their information to over ride but their information does not show that THEY did the editing
  • Guest commented
    July 09, 2019 04:45
    Dr. LaFrom: It is possible to restrict editing of time clock entries to administrators with a separate password. This is what we do in our practice. There are two things necessary to ensure this works properly: "Verify User Before Access" needs to be turned on for Editing Time Clock data, and only users you wish to have access to this feature need to be assigned rights for it.
  • Randall LaFrom, DDS commented
    July 09, 2019 04:45
    You have a minimally functional time clock. It would be better if it was a little more secure and as they mentioned require password to edit times. We utilize a separate program but would rather use Dentrix but it needs a little tweaking.
  • Guest commented
    July 09, 2019 04:45
    Wildgen - After double-checking your settings ("Time Clock In/Out" should have an asterisk before it, signifying "Verify User Before Access" is active), you should probably contact Dentrix support, because any module with "Verify User Before Access" turned on should ask for a password before opening, regardless of whether any other module is active.
  • Wildgen commented
    July 09, 2019 04:45
    We have the box checked for Time Clock In/Out in the Practice Passwords section, however, this does not work if some is signed into Dentrix and has any module open at a workstation. For example, if I am signed into the appointment book then anyone who opens the time clock is opening my time clock, and has compete access to it....
  • Guest commented
    July 09, 2019 04:45
    Corey - You already have the ability you describe, which would probably help everyone else with this issue. Under Passwords, there is "Practice Passwords". That list allows you to place an asterisk beside a given module or function for the "Verify User Before Access" option. This forces the user to re-enter their login and password prior to opening the selected module. For instance if you check this option for "Time Clock In\out" , then it will ask the user for their login and password prior to opening the Time Clock, even if that computer is already logged in to another Dentrix module. This eliminates accidentally clocking in and out under someone else's name. It also disallows users from viewing specified "administrative" modules, even on a computer that an administrator has logged into Dentrix. (Audit Clear, Prescription Deletion, Password Setup, etc)
  • Guest commented
    July 09, 2019 04:45
    In Office Manager | Maintenance | Passwords | Practice Passwords Setup, select "Time Clock, Clock In/Out" and then select the button "Verify User Before Access". This will cause passwords or Identity to re-verify the identity of the user before opening the clock in/out function, and will temporarily override the current logged in user to allow the punch to happen.
  • By The Sea Dentistry commented
    July 09, 2019 04:45
    Can we just have password for time clock only?
  • Guest commented
    July 09, 2019 04:45
    this is a great idea please do this.
  • Corey commented
    July 09, 2019 04:45
    There is an option for viewing other employee's times and running reports already in the settings. In OFFICE MANAGER, select Maintenance, then Practice Setup, and finally Passwords. Select the user(s) to restrict access to, then scroll down to the TIME CLOCK option and only check "Time Clock - Clock IN/ OUT" You will be unable to view other clock ins/outs, print reports, etc. ((Of course the work around is if someone is logged in to dentrix with admin rights then the employee can have access to all info.)) We have computers in all ops and employees can only clock in/out on their computers. None of which have access to view other's times, etc. I only have that option and log off when I am out of the office to prevent prying eyes (not that anyone here would do that, but just in case) Would LOVE the feature to secure this info even more though with the additional log in.
  • Nikki commented
    July 09, 2019 04:45
    Agree!!
  • Guest commented
    July 09, 2019 04:45
    Need to be able to VIEW the time clock reports before choosing to print them!
  • Lynne commented
    July 09, 2019 04:45
    Very needed feature.
  • Guest commented
    July 09, 2019 04:45
    Agreed!!! Would be a very useful feature!
  • Guest commented
    July 09, 2019 04:45
    I agree- there should be a way to seperate what administration(office Managers) can view and what the remaining staff can.
  • Guest commented
    July 09, 2019 04:45
    I think this is a great idea!
  • Guest commented
    July 09, 2019 04:45
    There is a way to get aorund this by using passwords and what each person is allowed to do. If you only put a check next to clock in/out then they can't see other employees.